Today is your first day on the job at your dream company. You came in an hour early, the HR representative showed you to your desk and introduced you to the array of new colleagues. You spend the first part of the morning shaking a lot of hands and struggling to learn a lot of names. By the time 11:00 a.m. rolls around, you’re settled in and ready to get started doing some actual work. But first, you have to read all the relevant materials to get up-to-speed on what your new team is doing. Finding all those materials, however, would be difficult even for Sherlock Holmes. Before you can get to work, you need to track down every member of your team and request that they each share with you the all of the assets that they own. By the time you have everything you need, it’s 5:00 p.m., and you’ve had to ask six people to repeat their names. You’ve lost an entire day just because your teammates didn’t have an easy way to share all of their documents with you.
At Prezi, we went through this so often that we assigned a product team to stop it from happening. The result is a single place for your prezis that can be shared with a click of a mouse—Shared Folders. Let’s take a look at some of the ways in which Shared Folders can help you have better days at the office.
1.) Organize your team’s prezis in easy-to-find folders.
The Shared Folders feature allows you to keep all of your team’s prezis in one place, so now it’s easier than ever to find what you’re looking for. Whether you’re managing a company merger or creating a training program for new hires, Shared Folders keep your prezis organized and allows you to see them all with just one simple click—so you can spend more time remembering people’s names and less time hunting down documents.
There’s no limit to the number of folders that a single prezi can live in—so there’s no need to reorganize or make a copy of that all important prezi that affects every department.
2.) Easily share folders with your coworkers and clients.
When it comes to sharing your company training prezis with the rest of the HR team, or sending your clients a set of prezis detailing their various options, folders make it easy. Once you’ve shared a folder with your teammates, they will all be notified any time a new prezi is added to it—no more sending out links in mass emails anymore!
3.) Get new team members up-to-speed with just one click.
If new people join your team, Folders will help you get them up-to-speed with all of your latest materials, templates, and projects—simply add the names you want to your shared Folders, and with one click, they will have access to all of your team’s shared prezis. If your company has a Multi-User License, all license users will automatically see a default Shared Folder when they first sign in to Prezi, where they can share their work with all the other users on the license. Any time someone is added to the license, they will automatically be added to the Shared Folder.